Office Coordinator – Netherlands

This post is available for applicants in the following locations: Amsterdam.

We’re Looking for an Office Coordinator!

Do you thrive in a fast-paced office environment and take pride in creating a vibrant workspace? We are searching for a highly organized colleague to anchor our office operations in Amsterdam. Supporting 60 international colleagues, you’ll ensure seamless daily office practices, create a welcoming and structured environment, perform administrative tasks, and provide support to our colleagues! 

 

Your role: 

• Operational Excellence: Manage all practical aspects of office administration; including meeting arrangements, travel bookings, and vendor communication of Amsterdam office, and remotely supporting German and Belgium offices 

• Craft a Thriving Workplace: Cultivate a welcoming and inspiring environment for colleagues in Amsterdam 

• Team Player & Culture Champion: Organize internal events, support onboarding new employees, and be a friendly point of contact for everyone. 

• Eyes and ears at the office: providing information, answering questions, and responding requests 

• Client Focus: Provide exceptional service to visitors, manage the switchboard and general emails efficiently, and represent the company professionally to external parties. 

• Administrative Powerhouse: Handle administrative and finance tasks, i.e., invoice management, coordinating our benefits, and support other functions 

• Office is your business card: keep office organized, representable and stocked 

 

What you’ll bring: 

• Thrives in a dynamic environment, managing multiple tasks with a smile. 

• Possesses exceptional organizational and time management skills with a meticulous eye for detail. 

• Enjoys a collaborative work style and fosters positive relationships with colleagues – you genuinely enjoy helping others! 

• Approaches challenges with a “can-do” attitude and problem-solving mindset. 

• Holds fluency in Dutch and English (written & verbal) 

• Demonstrates proficiency in Microsoft Office 

• Embraces the Operational Core: Enjoys the hands-on aspects of office management and takes pride in a well-run workspace. (No remote work possible due to the operational nature of this role.) 

 

How we will support you: 

• Competitive salary and benefits package (pro-rated for part-time). 

• Work-life balance: 26 regular vacation days plus an additional max. of 12 bonus vacation days per year. 

• Perks: Travel cost allowance and high discount on a OneFit membership, possibility to purchase an e-bike of your choice with a discount of up to 52%

• Team activities & company culture: Friday afternoon hangouts, team activities such as: summer BBQ, sports day(s), Christmas celebration, Sinterklaas, boat trips, etc. – we like to celebrate successes together! 

• Incentives: Upon achieving the desired results, joint trips to Lapland, the Alps, or Dubai. You can also get weekly cinema vouchers, bottles of wine, or early weekends!

• Training & Learning: Comprehensive training and ongoing support to ensure your success.

• Colleagues in your team: Be part of an international Office team where we support each other! 

• Contribute to a company that prioritizes a thriving office atmosphere! 

 

This is a Long-Term Opportunity: 

We are seeking a motivated and dedicated individual to join our team and build a long-term career with us. Part-time opportunity possible, a minimum of 3 days a week will be considered.  

 

Ready to Make a Difference? 

We look forward to receiving your application! Please send us your application latest by 30.4. We will start discussions already in this period.  

 

Apply Now